Executive Assistant
Location: Philadelphia, PA
Job Type: Remote
Category: Administration
Job Description Apply Now
Location: Remote
Employment Type: Contract-to-Hire
About UsWere a fast-growing startup operating in specialized alternative markets, building reliable systems and smart operations from the ground up. Our team is small, agile, and collaborative. We thrive on solving problems quickly and keeping complex operations running smoothly. Were looking for someone who takes pride in being dependable, enjoys helping others, and knows how to make technology work seamlessly for people and processes alike.
About the RoleAs Executive Assistant to the Founder, youll be the right hand to a fast-moving, high-performing founder building a category-defining company. This role is ideal for someone who thrives in high-autonomy environments, is obsessively organized, and loves bringing structure to chaos. Youll be responsible for helping the founder protect his time, manage priorities, and maintain operational flow across internal and external initiatives.
What You'll Do- Your north star is simple: help the founder stay focused on what matters most. In practice, that will mean wearing many hats, and the exact nature of your responsibilities will evolve as the company grows.
- Manage the Founders Workflow: Own the calendar, protect time for deep work, prep for meetings, and ensure follow-ups happen, all while anticipating whats around the corner.
- Triage Chaos Into Clarity: Help prioritize whats urgent vs. important across dozens of tasks, messages, and ideas. Youll help reduce cognitive load, not add to it.
- Be the Founder's Operational Extension: Whether its coordinating a last-minute call with a partner, organizing internal priorities, or pushing a key project forward, youll keep the wheels turning.
- Pick Up Unstructured Tasks: Youll jump into whatever needs to be done, figure out how to do it, and get it done fast.
- Solve Problems Before They Escalate: Youll spot gaps, remove blockers, and flag anything that might slow us down, often before anyone else realizes its a problem.
- Have 2+ years of experience in an executive assistant, chief of staff, or operations role at a startup or fast-paced environment
- Are an organizational powerhouse: you bring calm to chaos and thrive off streamlining complexity
- Are a clear, concise communicator: you write well, think quickly, and know how to represent someone elses voice
- Are tech-savvy and resourceful: you love learning new tools and figuring things out
- Can read between the lines: you have high emotional intelligence, discretion, and understand how to manage relationships with tact
- Dont wait for instructions: youre proactive, anticipate needs, and move things forward without needing to be asked
- Are comfortable with ambiguity and change: the role and company will evolve quickly, and youre excited to evolve with it
- Experience working with founders or C-level execs
- Familiarity with Notion, Discord, Google Workspace, Airtable, and lightweight project management tools
- Interest in startups, investing, alternative markets, or behavioral strategy
- QA, people ops, or systems background, especially in operational infrastructure
- Work side-by-side with a high-caliber founder on a mission to build something novel
- Shape your role in a dynamic, high-growth environment
- Learn the ins and outs of company building from the ground up